A successful meeting starts long before anyone takes a seat. Whether you are planning a training day, a church convention, a product launch or a board meeting, choosing the right conference venue in East Accra makes everything else easier. Use this checklist to plan with confidence.
1. Define the purpose and the audience
Write down what the event must achieve and who needs to be there. A workshop for twenty staff has very different needs from a seminar for a large audience. Your goals will shape the room layout, the programme and the budget.
2. Confirm numbers and dates early
Estimate attendance as accurately as you can and hold a date with the venue early, particularly around holidays and the end of the year when halls book up quickly. Ask how late you can confirm final numbers.
3. Think about access and parking
In Accra, getting to the venue can take longer than the event itself. Choose a location your guests can reach easily, and check that there is enough secure parking. A venue in East Accra suits attendees coming from Adenta, Madina, Ashaley Botwe, Oyarifa and the Dodowa Road corridor.
4. Check the room and the equipment
- Seating layout: theatre-style for presentations, classroom for workshops, boardroom for small meetings.
- A screen or display for slides and videos.
- Air conditioning and good light control.
- Power points for laptops and chargers.
- Sound equipment for larger groups.
5. Plan the catering
Tea breaks and lunch keep energy up and give delegates time to network. Ask the venue for menu options, timing and any dietary requirements you need to cover.
6. Arrange accommodation for travellers
If speakers or delegates are travelling from outside Accra, booking them into the same building as the meeting saves time and stress. It also makes early starts and evening sessions much easier.
7. Set the budget
List every cost: venue hire, catering, equipment, accommodation, transport, printing and staff. Ask for a written quote so there are no surprises.
8. Prepare for the day itself
Share a clear programme, send directions and a map link to attendees in advance, assign someone to welcome guests, and agree a single contact at the venue for anything that comes up on the day.
Hosting your conference at Skycity Hotel
Skycity Hotel in Amrahia brings these pieces together in one place: a conference hall with theatre-style seating and a presentation screen, catering from our restaurant, rooms and suites for delegates, a large secure car park and a reception team on duty 24 hours. For receptions and celebrations, see our events centre.
Planning an event? Send your date and guest numbers on WhatsApp or call 050 483 4198 and our team will help you plan it.